AP/Payroll Specialist

Job Id: 260411

Position Title: Accounts Payable/Payroll Specialist

Pay Range: $22 – $27per hour DOE

Temp-to-hire

Position Summary:

We are seeking an experienced Accounts Payable/Payroll Specialist to support our accounts payable process and payroll system. The ideal candidate will ensure accuracy timeliness and compliance with company policies and relevant regulations.

Essential Duties and Responsibilities:

Accounting Functions
• Review and post invoices while ensuring matching with purchase orders and receipts.
• Route non-inventory invoices for proper approval before posting.
• Post invoices to appropriate GL expense and prepaid accounts.
• Monitor unvouchered payables and received-not-invoiced receipts.
• Generate AP aging reports and process payments via checks and EFT weekly.
• Maintain vendor records reconcile vendor statements and ensure accurate payments.
• Reconcile bank statements daily for cleared and outstanding checks/payments.
• Reconcile monthly credit card receipts with statements.
• Support month-end close and monitor inventory transactions.
• Collaborate with receiving and purchasing teams to resolve invoice delays.
• Maintain organized filing systems and participate in internal training.
• Perform other assigned duties as needed.

Payroll Functions
• Upload hours from the ERP system into ADP.
• Prepare and distribute weekly temporary employee timecards to staffing agencies.
• Collaborate with HR to maintain accurate employee data and payroll records.
• Assist corporate payroll with bi-weekly payroll processing including:
• Verifying meal penalties.
• Correcting missed punches.
• Ensuring timely approval of timecards and time-off requests.
• Running verifying and reconciling payroll reports.
• Forward child support or tax withholding notices to corporate.

Minimum Qualifications: • U.S. Person status required due to export control regulations. • High school diploma or GED required; Associate degree in accounting or bookkeeping preferred. • Minimum 2 years of experience in accounts payable and payroll preferably in a manufacturing environment. • At least 1 year of experience with ADP Vantage or other HRIS/Payroll systems. • Strong attention to detail and confidentiality regarding financial and employee records. • Solid understanding of accounting concepts and general ledger accounts. • Excellent problem-solving skills and ability to resolve discrepancies. • Strong organizational skills with the ability to thrive in a fast-paced team-oriented environment. • Proficiency in MS Office (Excel Word Outlook PowerPoint) and Adobe Acrobat. • Experience with Epicor Kinetic ERP preferred but not required.

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